Application Documents

For admission to graduate study at the University of Guelph, applicants must present the required documents listed below. Some programs may have additional admission requirements. Be sure to review the program/department website for detailed information.

Required Documents

Program Specific Required Documents

Other

Transcripts

  • All post-secondary education (university level) must be declared on your online application. This includes incomplete studies and transfer credit courses.
  • Transcripts for all post-secondary education institutions attended must be provided (including any incomplete studies/programs and transfer credit courses).
  • Academic transcripts from each post-secondary institution attended (past and/or current) showing all courses and marks (please ensure all transcript legends/keys/grading scales are included in your uploaded document).
  • Degree certificates (if obtained) must be uploaded with the transcripts.
  • Applicants from the University of Guelph may upload a copy of their WebAdvisor transcripts for admission purposes. You must declare your academic study at the University of Guelph on your application.
  • Transcripts must be in the original language and include a certified translation if the transcript is not in English (uploaded as one document on WebAdvisor).
  • When the official transcript is issued in French by a Canadian institution where the official language of instruction is French, no English language translation is required.
  • Only one PDF file per institution listed can be uploaded on your checklist in WebAdvisor.
  • If you completed more than one degree at the same institution, both transcripts must be in a single file;
  • All final documents submitted to the University of Guelph, become the property of the University and will not be returned (transcripts, degree certificates, test scores, etc.
Unofficial transcripts
All transcripts uploaded to WebAdvisor are unofficial. A transcript is considered unofficial if it:
  • Has been opened by the student.
  • Is a photocopy of the original.
  • Was not produced by the school/university.
  • Was translated by the student or a non-professional translation service.
  • If the original seal of the University envelope is broken, the transcript is no longer considered official.
Official Transcripts

Official transcripts are only required if the applicant is presented an offer of admission. Transcripts are official if:

  • They are sent to the University of Guelph in a sealed University envelope (the applicant can request that the University send us the official documents directly or the student can receive the document and forward it to the University of Guelph unopened).
  • If the original seal of the University envelope is not broken.
  • They must bear an official signature of the appropriate official at your institution, such as the Registrar.
  • They must bear the institutional seal.
  • Certified true copies must be stamped and signed by the institution.
Final Transcripts

A final official document includes information such as: when the degree was conferred, program completion dates and awarded degree certificate (if applicable).

 

References

  • A minimum of 2 academic references are required for admission to graduate studies at the University of Guelph (our application allows for 3 references). Some departments require additional references to support an application. Any referees beyond the allotted 3 referees, must be submitted directly to the department. Please see departmental website for more information.
  • We recommend you contact your referees prior to submitting your online application to confirm their availability, email address and willingness to provide/submit the Referee Assessment form on your behalf.
  • Once you submit and pay for your application, your referees will receive an email in 5 working days with instructions and a link to our Referee Assessment form. Please note: we cannot expedite this process.
  • Referees should be advised to complete the Referee Assessment form before the application deadline (review  departmental website for program specific deadline).
  • Referees will be sent a reminder email prompting them to complete the Referee Assessment form approximately every 14 days if we have not received their assessment.
  • Referee Forms do not expire.
  • Once your referee submits the Referee Assessment form, this document will be marked as 'Received' on your WebAdvisor checklist (please note: applicants are not privy to the contents/information references provide on the Referee Assessment form).
  • Your application will not be forwarded to the department until all referees identified on your application, submit the Referee Assessment form.
  • If you apply to more than one program, the referees identified on your application must be the same for both programs. Your referees will receive a request for each program to which you have applied.
  • To change a Referee, email gradapps@uoguelph.ca with the following information:

    • Subject Line: Change of Referee:
    • University of Guelph ID Number:
    • Old Referee Name:
    • New Referee Title:
    • New Referee Name:
    • Institution
    • Complete Institution Address
    • Telephone
    • Email address
    • Confirmation of Email Address

English Language Requirement

  • If your first language is not English, you will be required to submit the results of a standardized language test. Learn more about approved English Language tests and scores (individual departments may require higher test scores, please see departmental website for specific information.
  • Test scores are valid for two years from the test date.
  • Please arrange for an official copy of your test score to be sent directly to the University of Guelph, Institution Code 0892 (you may upload the student version of your current test to WebAdvisor for assessment purposes.
  • Letters from your universities stating the medium of instruction is English are not acceptable to meet the University requirement, the department may ask for this information.

 

CV Resume

Refer to the departmental website to see if a CV Resume is required for your application. If it is a required document it will appear on your WebAdvisor checklist.

Financial Sponsor

*Agencies include the Governments of Egypt, Iran, Iraq, Libya and Saudi Arabia, or sponsors such as CONACyT or the IITs. Scholarship letters may also include CSC or CBIE scholarship holders.

Other Test Scores

Graduate Record Examination (GRE)

  • Some departments require a GRE test score as part of their application. Please see department website for specific requirements (note: some departments require the general test, while other require both general and subject test).
  • Education Testing Service (ETS) uses 0892 as the Institution Code for the University and 99 or 01 as Department Codes for the Graduate Studies Office when reporting GRE.  
  • GRE scores are valid for five years from the test date.

Graduate Management Admission Test (GMAT)

  • Some departments require a GMAT score as part of their application. Please see department website for specific requirements.
  • Institution Code for the University of Guelph is: 0892 
  • GMAT scores are valid for five years from the test date.

Portfolio

Some departments may require additional information to complement your application package. For example

Studio Art MFA and  Master of Landscape Architecture MLA require applications to submit a portfolio. Please submit your portfolio directly to the program you are applying too. The list above may not be inclusive of all programs requiring portfolios. Please see departmental website for specific admission requirements

Statement of Research

Refer to the departmental website to see if a statement of research is required for your application. If it is a required document it will appear on your WebAdvisor checklist.

Supplemental Document

Some departments require an additional piece of application material in order to assess your application. Each department may name this document differently. For the purposes of admission, any additional piece of information required to assess your application will be referred to as the supplemental document. Please refer to the departmental website for specific information regarding the details of their supplemental document.

Survey

Refer to the departmental website to see if a survey is required for your application. If it is a required document it will appear on your WebAdvisor checklist.

Writing Sample

Refer to the departmental website to see if a writing sample is required for your application. If it is a required document it will appear on your WebAdvisor checklist.

Writing Sample 2

Refer to the departmental website to see if a second writing sample is required for your application. If it is a required document it will appear on your WebAdvisor checklist.

Study Permit

If you are not a Canadian Citizen or a Permanent Resident of Canada, you will be required to present the Office of Graduate Studies with a valid study permit no later than the 14th class day of the semester in which you commence study. Failure to do so, will result in deregistration of your program.

University of Guelph
50 Stone Road East
Guelph, Ontario, N1G 2W1
Canada
519-824-4120