Application Instructions

Application System Maintenance: Please refer to the News & Events for up to date information on any System Maintenance or Unavailability.

This is the application process for applications who have applied to Graduate Studies at the University of Guelph on or after November 18, 2013.

The application process for Graduate Studies at the University of Guelph is a four stage process. An applicant is required to:

Apply Online

  • Students applying to a graduate program at the University of Guelph are required to apply online.
  • Applicants must set up an account in order to access the application.
  • The application will take approximately 30-50 minutes to complete.
  • We encourage applicants who have completed post secondary education in Ontario to submit their transcripts using the EDI transcript service on the application.
  • The application fee for most graduate programs is $110 (The MBA , MA (Leadership) application fee is $150) and is payable by credit card (Visa/Master Card) to the OUAC via the application.
  • After your online application has been received by the University of Guelph, an account will be created for you in WebAdvisor, our student information system, you will receive an email with instructions on how to upload your documents in WebAdvisor within 5 working days of submission.

Preparing Application Materials

  • It is important to gather your application documents as soon as possible in order to avoid delays.
  • Transcripts must be ordered and sent directly to you. You will need your transcripts so you can upload them to your WebAdvisor checklist (applicants who receive and accept their offer may be required to provide the University of Guelph final/official transcripts).
  • Review admission requirements of the program to which you are applying. Gather any additional requirements specified by the department for admission purposes. Some departments will require hard copy documents (test scores) and/or portfolios to be sent directly to the program office (see departmental website).
  • If your department requires any test scores (i.e. GRE or GMAT score), please arrange for the results to be sent directly to the department to which you are applying at the University of Guelph, Institution Code 0892 (see department website for application/admission requirements).

Uploading your Admission Documents (WebAdvisor)

  • Log on to WebAdvisor (using information in email sent to you by University of Guelph). Please note: WebAdvisor is down for daily maintenance between the hours of 2:00am to 4:00am Eastern standard time each day.
  • Once logged on to WebAdvisor, click on the applicants link (top/right menu item)  and than click on the documents link (on right).
  • Review and ensure that you have all of the required documents in the application checklist (and have reviewed the departmental websitefor any additional requirements).
  • See tips for scanning transcripts and other application materials.
  • You may choose to upload all required documents at one time or as you receive the documents.
  • Upload required documents listed on your checklist; all documents must be converted to PDF format and uploaded to WebAdvisor as a PDF (learn how to convert your document to PDF). Documents may not exceed 2MB in size.
  • Only one file can be uploaded per item listed on your checklist. If a document has multiple pages, please combine into one file before uploading. Please note transcripts must include legends/keys/grading scales (usually located on the back of each transcript page).
  • If you have completed more than one degree at the same institution, only one checklist item will appear as a requirement. Please ensure that any required transcripts are merged into one PDF document for your upload.
  • If you have completed a degree at the University of Guelph, you must upload a copy of your unofficial transcripts from WebAdvisor. To do this, log into WebAdvisor and click on the link titled Unofficial Transcript.
  • To prevent delays in processing, please ensure uploaded document is legible.
  • You will have 5 minutes to replace an uploaded document if you wish to do so. Once the document link is inactive, you must contactgradapps@uoguelph.ca  to replace a document.
  • If you are an applicant  who completed post secondary education in Ontario and choose to submit your transcript(s) using the EDI service offered on our application, an electronic version of your transcripts will be sent to the University of Guelph (and you will NOT be required to upload this document).
  • We do not require hard copy transcripts to assess your file for admission. Do not mail any require documents listed on your WebAdvisor checklist for evaluation purposes, with the exception of program specific requirements  (final official documents may be required after you are offered admission).
  • Once you have uploaded all documents on WebAdvisor, your application will be sent to the department for a decision.
  • Learn more about how we make admission decisions.

Admission Decision, Accepting your Offer of Admission & Meeting the Admission Conditions

As of June 1st, the Office of Graduate Studies will begin sending Offers of Admission electronically. Below you will find two processes to accept/decline the offer of admission based on whether you received a hard copy paper offer or received an electronic offer of admission. Please respond to your offer accordingly.

If you are not accepted for graduate studies at the University of Guelph, you will be notified via email.

Paper Offer of Admission

  • If you received a hard copy offer of admission, you will receive official notification in the mail.
  • If you choose to accept the offer of admission, you are required to submit the hard copy response form, 
  • If your offer is conditional, you are required to mail in all final official documentation and meet all conditions as specified in your offer of admission.
  • Once you accept your offer of admission, you will receive information about how to register via email closer to your semester start term.

Electronic Offer of Admission

  • You will receive notification via email indicating that a decision has been made on your application.
  • Log in to WebAdvisor, select Applicants, select Documents, and click on View Offer.
  • Your offer of admission will be displayed.
  • Read your offer of admission and guaranteed funding form.
  • Scroll to the bottom and select a response by clicking on the appropriate selection ( 'I Accept' or 'I Decline') prior to the response deadline..
  • The offer will remain valid until the response date listed on your offer of admission and/or the due date listed on WebAdvisor.
  • If you choose to accept the offer of admission, you are required to mail in all final official documentation and meet all conditions as specified in your offer (if the offer of admission is conditional).
  • If you choose to accept your offer of admission, you will receive information about how to register via email closer to your semester start term.
  • If you choose to decline your offer, select the appropriate response. Please note, once you select 'I Decline', your offer of admission becomes void and we can not reverse this decision. If you change your mind, you must contact the department directly for reconsideration. You may be required to reapply and resubmit all of the required documents.
University of Guelph
50 Stone Road East
Guelph, Ontario, N1G 2W1
Canada
519-824-4120